Importing Prior Year Transactions using a CSV file

To import prior year transactions into RunPTO, you’ll need to ensure they are in our specific format. Follow the process below:

1. Prepare the Transactions:
   • Convert your income and expense transactions into our designated format. (see Import Transactions)
   • Make sure you have a Chart of Accounts with Account Categories set up to map these transactions correctly.
2. Importing Prior Year Transactions (example for 2022-23):
   • As you are currently in the 2023-24 fiscal year, switch the fiscal year in Administration/Setup in RunPTO to 2022-23.
   • Adjust the start date and end date to cover the period from 7/1/2022 to 6/30/2023, which corresponds to the prior year.
   • Proceed to import the transactions for this period. You can also repeat this process for other past years, going back as far as 2014-15.
3. After importing Prior Year Transactions:
   • Change the fiscal year back to the current year in Administration/Setup : 2023-24 and start and and end date to 7/1/2023 to 6/30/2024
   • Exit the system to ensure all changes are saved properly.
   • Log in again to start entering the transactions for the current fiscal year.

By following these steps, you can successfully import your prior year transactions into RunPTO using our specified format.